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Assistant·e Administratif·ve des Ventes

June 3, 2026

L'ENTREPRISEInfrastructure Services est une ESN (Entreprise de Services du Numérique) à taille humaine, composée d'une vingtaine de consultants freelance spécialisés dans les services IT. Notre structure agile et notre positionnement premium nous permettent d'accompagner des clients principalement français et internationaux avec un haut niveau d'exigence.<div>LE POSTE</div>Poste : Assistant·e Administratif·ve / Assistant·e CEO / Administrateur·rice des Ventes<div><div><div><div><div><div></div></div>Type de contrat : CDI</div></div></div></div>Localisation : Télétravail – candidats basés à Casablanca ou à proximité souhaitésDéplacements : Déplacements réguliers en France à prévoir<div>MISSIONS PRINCIPALES</div>1. Administration des ventes & gestion commerciale– Rédiger, envoyer et suivre les propositions commerciales, bons de commande et contrats clients– Assurer le suivi administratif complet du cycle de vente : de la signature jusqu'à la facturation– Gérer et mettre à jour le CRM (saisie des contacts, opportunités, statuts)– Préparer les reporting commerciaux hebdomadaires et mensuels à destination du CEO– Assurer le renouvellement des contrats et relancer les clients en fin de mission2. Gestion comptable & financière– Établir et envoyer les factures clients (prestations de consulting, missions freelance)– Suivre les encaissements, relancer les impayés et assurer le recouvrement– Préparer les éléments comptables mensuels en lien avec l'expert-comptable– Gérer les notes de frais des consultants et du CEO– Suivre la trésorerie et alerter sur les écarts budgétaires– Assurer la conformité avec les obligations légales françaises (TVA, déclarations, etc.)3. Coordination des consultants & gestion des ressources humaines– Gérer les formalités administratives liées aux missions : contrats de sous-traitance, avenants, ordres de mission– Assurer le suivi des feuilles de temps, comptes-rendus d'activité (CRA) et validations clients– Coordonner les entrées et sorties de consultants (onboarding/offboarding administratif)– Maintenir à jour les dossiers consultants et les tableaux de bord RH4. Assistance de direction & support au CEO– Gérer l'agenda du CEO : planification de réunions, déplacements, priorités– Rédiger et mettre en forme des courriers, emails, présentations et comptes-rendus en français et en anglais– Préparer les réunions stratégiques (supports, ordre du jour, suivi des actions)– Assurer une veille administrative et réglementaire pertinente pour l'activité– Filtrer et traiter les communications entrantes (emails, appels) avec discernement5. Relation clients & partenaires– Être l'interlocutrice privilégiée des clients pour les questions administratives et contractuelles– Assurer un suivi proactif de la satisfaction client et remonter les signaux faibles– Gérer les relations avec les fournisseurs, partenaires et prestataires externes– Traiter les appels d'offres et dossiers de qualification fournisseur<div>PROFIL RECHERCHÉ</div>Expérience & compétences techniques– 2 à 3 ans d'expérience minimum dans un poste similaire (administration des ventes, assistanat de direction ou administratif)– Expérience confirmée auprès d'entreprises françaises, dans le secteur des ESN ou du conseil IT. Expérience obligatoire– Maîtrise de la comptabilité générale et de la facturation (connaissance du cadre légal français appréciée)– Bonne maîtrise des outils bureautiques (Excel, Word, PowerPoint) et CRM– Connaissance des processus propres aux ESN : gestion des CRA, facturation au forfait/régie, contrats de sous-traitanceQualités personnelles– Forte autonomie et capacité à s'organiser sans supervision directe quotidienne– Rigueur exemplaire dans la gestion des documents, des délais et des priorités– Esprit d'initiative : capacité à anticiper, proposer des améliorations et résoudre des problèmes– Excellentes capacités de communication écrite et orale– Discrétion, fiabilité et sens de la confidentialitéLangues– Français : maîtrise parfaite à l'oral comme à l'écrit (niveau natif ou équivalent)– Anglais : très bon niveau professionnel requis – rédaction d'emails, calls et échanges avec des interlocuteurs anglophones<div>CONDITIONS DU POSTE</div>– Poste principalement en télétravail– Candidats basés à Casablanca ou à proximité souhaités (stratégie de développement local)– Déplacements réguliers en France à prévoir (coordination avec clients et partenaires)

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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