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Assistant Manager, Trainee
Position Title
Assistant Manager, TraineeReport To
Head of Operations
Position Summary The Assistant Manager, Trainee is responsible for overseeing the overall well-being, registration, onboarding, and administrative management of Cadet Pilots and Engineering Trainees at MAB Academy. This role ensures a seamless onboarding process, proper documentation, and continuous trainee support throughout the training lifecycle.The position plays a key role in coordinating with internal departments, regulatory bodies, and external partners to ensure compliance with CAAM and MAB Academy standards. As a fully functional Assistant Manager, the incumbent supervises the trainee administration team and ensures all operational and welfare matters are efficiently managed.
Key Accountability
- Responsible for new registration, onboarding, and documentation processes for Cadet Pilot and Engineering trainees.
- Ensure all trainee records, contracts, medical clearances, and CAAM documents are complete and accurate.
- Monitor and manage trainee attendance, progress, disciplines, curriculum and well-being throughout the training.
- Coordinate with internal stakeholders (Training Coordinators, Instructors, Finance, Human Capital) to ensure timely completion of administrative tasks.
- Maintain confidentiality and integrity of trainee personal data in compliance with data protection standards.
- Plan and implement welfare initiatives to support the physical, emotional, and professional well-being of trainees.
- Act as the key liaison between trainees and the Academy for welfare concerns, disciplinary issues, or counselling support.
- Coordinate accommodation, transportation, and meal arrangements (where applicable) for trainees.
- Facilitate periodic engagement sessions, surveys, or townhalls to improve trainee experience and retention.
- Maintain accurate and auditable records for all trainees in alignment with ATO/MTO requirements and audit standards.
- Ensure all training records, assessments, and documentation are properly maintained for audit and compliance purposes.
- Assist in the preparation of management reports, dashboards, and analytics related to trainee performance and welfare.
- Lead and supervise the trainee administration team to ensure effective task delegation and high performance.
- Bachelor’s degree in Business Administration, Human Resources, Education Management, or any related discipline.
- Minimum 5 years of experience in training administration or trainee management, preferably in aviation or educational institutions.
Personality Traits
- Leadership and strategic vision
- Strong knowledge of aviation regulatory standards
- Excellent communication and stakeholder management skills
- Ability to lead and innovate in training programs
- Strong organizational and governance skills
- Expertise in budgeting and resource management
- Proficiency in digital learning methods
