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Assistant to President of Film & TV
About the job
Hello Sunshine is on a mission to change the narrative for women. Founded by Reese Witherspoon, Hello Sunshine is a media company that puts women at the center of every story we create, celebrate and discover. We tell stories we love-from big to small, funny to complex-all shining a light on where women are now and helping them chart a new path forward.
Hello Sunshine is seeking an assistant to the President of Film & TV. We are seeking a self-starter who is well-versed across film and television production and has worked at an agency or large media or entertainment company. Resilience, confidence, adaptability and a growth mindset are crucial characteristics for success in this role. This assistant in the Film & TV division will be on the front lines of development and production at the very highest level. Responsibilities will include rolling calls, monitoring emails, scheduling, arranging travel, meals & gifts, and expenses. This assistant role is at a two-year commitment. Candidate must be based in Los Angeles.
This is an hourly position and pays $23/hr with opportunity for OT.
Active Responsibilities
What You Will Do
- Manage an intricate schedule across prep, production, and post, ensuring timelines are coordinated and priorities are met
- Schedule meetings and support the coordination of project-based work, ensuring alignment across teams and timelines
- Compile meeting preparation for your manager in advance.
- Coordinate travel arrangements, ensuring logistics are efficiently planned and communicated
- Manage rolling calls by taking detailed notes, tracking and updating the phone sheet, and relaying all relevant call information to the appropriate executives on the team
- Draft and manage monthly expense reports for your manager.
Team Responsibilities
- Stay on top of the inbox by monitoring your manager's emails throughout the day, flagging time-sensitive messages, and filing emails as needed to maintain awareness and organization
- Organize and prioritize deadlines, follow through on tasks and keep your manager informed on your progress
- Gifts for both internal and external partners
- Familiarize yourself with the slate of projects including key auspices and partners.
- Relay information between your manager and internal executives so the entire team is aligned
Requirements
- BA or BS degree or equivalent
- Agency experience (1+ years)
- Prior experience in film, television, or books
- Extreme attention to detail
- Excellent verbal and written communication skills
- Ability to adapt to shifting priorities, demands and timelines promptly and efficiently
- Proven reliability in handling sensitive material and security concerns under very tight deadlines
- Able to learn, understand, and apply new technologies
- Access to a car is necessary as we are in the office three days a week, and additional driving outside of the regular commute is required
Benefits Los Angeles Based Hourly Pay: $23/hr with opportunity for OT In Office Policy: 3-days per week (Tuesday - Thursday)
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
