Executive Administration & Operational Support

About CMI Medical Holdings Sdn. Bhd.

CMI Medical Holdings Sdn Bhd is a premier international business development and consultancy firm dedicated to the medical, pharmaceutical, and healthcare industries. We specialize in providing comprehensive, end-to-end market entry and operational solutions for international clients, acting as a strategic bridge to lucrative opportunities across the ASEAN and Middle East regions.

Our mission is to accelerate global healthcare innovation by navigating complex regulatory landscapes, facilitating strategic investments, and driving commercial success. We offer a robust and highly specialized portfolio of services to our global clientele:

● CRO & Regulatory Compliance: Comprehensive support including GMP inspections, Medical Device Authority (MDA) registrations, general product registrations, and comprehensive Product Registration Holder (PRH) and Market Authorization Holder (MAH) solutions.

● Strategic Business Development: Tailored sales and market penetration strategies, specializing in government tender navigation and private medical hospital sales networks.

● Market Entry & Corporate Setup: End-to-end guidance for international clients to establish local corporate entities, build specialized local teams, and set up advanced local manufacturing factories.

● Manufacturing & Distribution: Facilitation of Contract Manufacturing Operations (CMO) including Active Pharmaceutical Ingredients (API), Original Equipment Manufacturing (OEM), and seamless product distribution channels.

● Medical TIC & Investment Advisory: Expert Testing, Inspection, and Certification (TIC) solutions, alongside strategic advisory for investments within the medical and pharmaceutical sectors.

● International Consultancy: High-level international business development consultancy connecting global medical technology and pharmaceutical players with key markets in ASEAN and the Middle East.

By joining CMI Medical Holdings Sdn Bhd, you will become part of a forward-thinking, fast-paced team that leverages modern technology to drive international healthcare trade and deliver exceptional, high-value results for our global partners.

About the Role

We are seeking a versatile, tech-savvy, and highly organized Executive Administration & Operational Support professional to join our fast-growing team at CMI Medical Holdings Sdn. Bhd. You will play a crucial role by providing direct assistance to the Managing Director and serving as the operational backbone of the company. This unique role blends traditional office and HR management with modern, AI-driven business development support, catering specifically to our international clientele.

Key Responsibilities

Business Development Project Support

● Utilize advanced AI tools to conduct professional, comprehensive market research tailored for our clients.

● Draft high-quality business proposals in English using Microsoft Office applications, with a strong emphasis on PowerPoint.

● Prepare financial forecasts and Key Performance Indicators (KPIs), requiring a foundational understanding of EBITDA.

Administrative Support & Office Operations

● Act as the primary assistant to the Managing Director, ensuring seamless day-to-day operations.

● Manage general office administrative tasks, correspondence, and operational workflows to maintain a highly efficient work environment.

Human Resources Support

● Handle standard HR functions, including screening and interviewing new candidates.

● Manage payroll processing and related employee documentation.

Finance & Procurement Support

● Manage Accounts Payable (AP) and Accounts Receivable (AR).

● Prepare and issue professional quotations and e-invoices.

● Process government tender payments and handle general banking issues or inquiries.

Additional Responsibilities

● Perform any other administrative and operational tasks as assigned by the Operation Supervisor or Management

Requirements

● Education: SPM, Diploma, or Degree in Business Administration, Finance, HR, or a related field. Fresh graduates with a strong drive to learn are highly encouraged to apply.

● Technical Proficiency: Highly proficient in utilizing modern AI tools (Gemini, ChatGPT) for research and drafting. Strong command of Microsoft Office suite (Word, Excel, PowerPoint).

● Language Skills: Excellent verbal and written communication skills in both English and Bahasa Malaysia.

● Attributes: Strong ability to work independently with minimal supervision.

● Interpersonal Skills: Exc

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