Executive Assistant & Recruitment Specialist (Permanent Dayshift, Remote - AU Ci

Category: Engineering Location: Job Description: Executive Assistant & Recruitment Specialist VA RATE : 8-9$ AUD per hour FULL TIME, DAYSHIFT Purpose of Role The position is responsible for providing a range of timely and accurate administrative and executive support. This position is responsible for supporting the client to help him stay organized and complete tasks that allow him to focus on more advanced responsibilities. The role will also cover some of the recruitment tasks within the business. Duties and Responsibilities:Administrative- Admin tasks like handling paperwork - Creating power point presentations - Report writing - File management - Assisting with proposals/tenders - Ordering equipment - Arranging travel and accommodation - Fleet servicing and other administration - Manage spreadsheets and budgets - Organizing events like Christmas parties - Updating financial reports for projects - Schedule and coordinate staff and other meetings - Answers emails in a timely manner - Create and maintain filing systems - Respond to service enquiries and requests - Communicate and liaise with key stakeholders, services users, families, staff and advocates Recruitment- Sourcing personnel and maintaining candidate database - Screen incoming resumes and application forms - Laise with candidates as required - Provide shortlists of qualified candidates for engagements, proposals and tenders - Arrange interviews and reference checks - Modifying resumes for Company format and to meet specific role requirements - Assist with on boarding Job Qualifications: - Must have a relevant experience in Administrative and Executive Support - Background on Recruitment including sourcing candidates and screening and preparing resumes - Strong communication and interpersonal skills - Great attention to details - Highly organized and can manage deadlines - Experience in establishing and maintaining effective administrative systems and processes - Ability to work autonomously and as a team member - Good report writing and wordsmithing skills - Background on minute taking - Tech Savvy - Experience working in a construction business in AU or NZ Details

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...