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HR Specialist, Immigration

June 4, 2026

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations. Support HR and immigration processes while ensuring compliance and excellent service. Be You. At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the HR Specialist, Immigration, you’ll play a critical role within the Duke University School of Medicine HR Service Center—supporting a diverse population of faculty, staff, and scholars while fostering an inclusive, service-oriented environment. Work Arrangement – Remote; Must reside in the State of North Carolina. What You Bring: PREFERRED QUALIFICATIONS Prior visa/immigration experience preferred. MINIMUM QUALIFICATIONS Education - A high school diploma or equivalent is required. Experience - A minimum of five (5) years of related human resources, payroll, or administrative experience, or an equivalent combination of education and experience. Be Bold. The HR Specialist, Immigration, supports complex and specialized human resources and immigration activities across the School of Medicine. In this role, you’ll serve as a trusted advisor, ensure compliance with immigration and HR policies, and deliver excellent customer service to a diverse internal community. What You’ll Do: <ul> <li style="font-family:arial, helvetica, sans-serif">Serve as a trusted resource on routine and complex visa and immigration matters, providing guidance and support to managers, supervisors, and administrators.</li> <li style="font-family:arial, helvetica, sans-serif">Interpret and apply Duke HR policies and immigration regulations, recommending best practices and ensuring compliance with University and regulatory standards.</li> <li style="font-family:arial, helvetica, sans-serif">Build strong partnerships across the School of Medicine, Visa Services, and other Duke offices to address personnel issues, inquiries, and special requests.</li> <li style="font-family:arial, helvetica, sans-serif">Provide immigration guidance by analyzing visa options based on candidate education, experience, job title, and responsibilities.</li> <li style="font-family:arial, helvetica, sans-serif">Act as liaison between foreign nationals, Visa Services, sponsoring departments, and other stakeholders to coordinate and oversee visa processing.</li> <li style="font-family:arial, helvetica, sans-serif">Manage onboarding processes, including I-9 verification, documentation review, orientation scheduling, and system setup in payroll and HR systems.</li> <li style="font-family:arial, helvetica, sans-serif">Accurately process HR transactions such as hires, transfers, terminations, schedule and pay changes, and position updates in alignment with established deadlines.</li> <li style="font-family:arial, helvetica, sans-serif">Respond to a wide range of HR and immigration inquiries with accuracy, professionalism, and a strong commitment to excellent customer service across written, verbal, and electronic communication channels.</li> </ul> Choose Duke. Join a world-class institution where your work supports groundbreaking research, a global academic community, and a mission-driven organization committed to excellence, innovation, and inclusion. At Duke, you’ll find meaningful work, opportunities for professional growth, and a collaborative culture that values your contributions and impact. Ready to Make a Difference? Join our team and help deliver exceptional HR and immigration support-- Apply now! <div> Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $20.52 to USD $32.86. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. <div> Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/ <div> Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status. <div> Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: <div>Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267). </div> </div> </div> </div> </div>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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