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Japanese/English Bilingual HR Generalist

May 28, 2026

Global electronics manufacture seeks a Japanese/English Bilingual HR Generalist in Santa Clara, California! Location: Santa Clara, CASaraly: $80k - $90k Depend on your experience.***Candidates with expectations above the provided range will not be considered. The final compensation will be determined within the above range, taking into consideration your experience and skills. Please note that if experience or skills do not meet our company’s mandatory requirements, the stated salary range may not apply or may be subject to adjustment. ***Benefit: Medical, Dental, Vision (100% covered by employer), PTO, 401(k) (5% matching), othersWork Arrangement: 4x in office per week/ Mon-Fri -Employees are required to work on‑site during the initial 90‑day introductory period. General Position SummaryThis position is responsible for a variety of office administration functions including accounting and payroll support, day-to- day office management and reception, shipping/receiving, human resources, purchasing, and sales and service support in both US and German branch offices. Essential Job Functions Human Resources:• Administers and maintains records of the Company’s benefit program including 401k plan, medical/dental insurance, disability insurance, life insurance, paid time off, etc.• Administers human resources program including compensation, performance management, training, recruiting and hiring, and disciplinary and termination.• Reviews and ensures accurate payrolls with Paychex Payroll Systems• Advises management in appropriate resolution of employee relations issues.• Represents the Company at personnel-related hearings and investigations.• Handles employees’ inquiries in regards to the Company’s policies, procedures; investigates employee complaints.• Assists design and execute human resources policies and procedures.• Coordinates immigration matters for both US and German branch employees.• Prepares and files various reports and taxes related to employment; ensures timely filing.• Communicates with Japan team, and assists background screenings and registrations for Field Service Engineers to obtain customer’s ID badges.• Assist Engineering Department for Field Service Engineers Weekly Report filing, OT calculations, work hours calculations and makes reports.• Assist Engineering Department for Field Service Engineers Vacation and Sick Leave filing, scheduling and reporting.• Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance. Office Administration:• Studies and implements policies and procedures in order to improve the effectiveness and efficiency of workflow and reporting procedures.• Assists Engineering Department with parts pricing, parts lists, parts usage report and service history report.• Assists Engineering Department with service report filing.• Assists the installation and maintenance of new accounting, timekeeping, payroll, inventory, logistics, human resources, facility, and other related procedures and controls.• Assists services such as computer and office equipment maintenance and repair, supplies, mail, data storage and files.• Assists to renew contracts with corporate service agencies, such as insurances, benefits, vehicles, investment, etc.• Prepares and files statements and reports for government and insurance agencies as required.• Makes various reports and enters data into accounting systems.• Identifies administrative needs and develops appropriate solutions or recommendations.• Coordinates activities of various departments or workers within the Company.• Interprets and applies laws, rules, and regulations applicable to the organization.• Assist to consult with appropriate corporate attorneys to obtain recommendations.• Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance. Procurement/Logistics:• Assists to ensure accurate, smooth and efficient procurement and delivery of products and parts by overseeing staff who are engaged with activities including import/export, shipping documentations, customs, brokers, government agencies and shipping companies.• Receiving and sending packages, import and export shipments.• Assists to review and manages purchasing agreements.• Assists to maintain inventory of the parts• Assists to communicate with Japan team in regards to product availability and complaints. Other & Miscellaneous• Seeks constant improvement, more efficient and less expensive ways and means in work processes.• Performs other duties and projects as assigned by Company management.• Maintains high ethical standards in the work place.• Reports all irregular issues and problems to management for solution.• Maintains good communication with supervisors, other staff members, customers and others.• Complies with all company policies and procedures.• Responsible for maintaining a clean and safe working area Qualifications Education & Work Experience:• Bachelor’s degree (B.A.) from a four-year college or university or equivalent combination of education and experience. Tools & Equipment• General office equipment including phones, personal computer, email, fax, copier, etc.• Software includes the use of Windows operating system & MS Office. Certificates / Licenses• none Supervisory Responsibilities• None

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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