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Office Administrative Support / Office & Admin Specialist Int
Working Title: Office Administrative Support / Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Children Youth & Families Dept
- Job ID: 93370
- Location: St. Paul
- Telework Eligible: No. This is an in-office position with possible hybrid work.
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 4/13/26. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.
- Date Posted: 04/07/2026
- Closing Date: 04/14/2026
- Hiring Agency/Seniority Unit: Children Youth & Families Dept / DCYF Central Office AFSCME
- Division/Unit: DCY - Central Office / DCYF EAESD Office Services
- Work Shift: Day Shift
- Work Hours: 8:00 am - 4:30 pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: G
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position carries on-site responsibilities which requires working in the office with possible hybrid work.
The purpose of this position is to provide a combination of office/administrative and operational support for program areas within Economic Assistance & Employment Supports Division (EAESD) with a focus and great emphasis on providing specialized support to the Supplemental Nutrition Assistance Program (SNAP) Quality Control (QC) Team. The incumbent operates within the office and administrative team and assumes responsibility for various administrative functions, and policy and procedures of the office by exercising good judgement and maintaining the normal workflow so the division goals are met. Other duties are varied and may change depending on division priorities.
Responsibilities include
- Provide specialized operational support to the SNAP QC team
- Independently perform administrative and office support duties for EAESD staff
- Maintain an office system to help prioritize work and meet the administrative needs of the division
- Complete division Electronic Inter Office Requisition(s) (EIORs)
- Assist in the scanning, filing, storage, retention, and disposition of EAESD records utilizing the agency record retention management policy and procedures.
- Maintain a filing system for division records in accordance with agency/division record retention schedules
- Other duties as assigned
Minimum Qualifications
- To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.\\
- Customer services skills sufficient to maintain effective working relationships within an organization with multiple programs and the public as well as persons of diverse backgrounds.
- Database management skills sufficient to use technology and business software such as Microsoft Office Suite, SharePoint, multi-line phones and video conferencing such Microsoft Teams, Zoom and Webex.
- Administrative skills sufficient to scan and edit documents using Adobe Acrobat or similar software
- Administrative and office skills sufficient to schedule meetings, manage emails and edit documents.
- Data entry skills sufficient to create database records and update entries on databases and retrieve/locate information.
- English language skills sufficient to read, write, and communicate clearly.
- Leadwork skills sufficient to develop administrative processes and respond independently to a wide range of technical questions.
- Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries
