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Personal Assistant - 1333 - Colombia

June 3, 2026

About the client:Our client is a US-based, fully remote team specializing in WordPress and Shopify website development. They’ve built a reputation for outstanding customer service, attention to detail, and top-quality work. They partner with design and marketing agencies, e-commerce brands, and many other website clients.Their culture emphasizes treating people well, maintaining a positive and supportive environment, and continuously striving to improve their skills and processes to deliver top-quality development work. About the role:We are seeking a highly proactive, emotionally intelligent, and deeply trustworthy Personal Assistant to act as the ultimate partner to the agency's owner. This is not a standard, routine administrative role— it is a critical, high-trust position designed to manage the owner’s professional and personal ecosystem, directly minimizing friction and managing operational stress levels.The ideal candidate will serve as a foundational anchor for both the founder and the broader team, filling in gaps seamlessly across operations, client relations, and personal scheduling. You will be taking over from a deeply valued predecessor who held the role for six years, meaning the position demands someone who thrives on building long-term working relationships, values absolute discretion, and possesses the professional maturity to handle sensitive company and personal data.What you’ll be doing:<ul><li>Comprehensive Calendar & Schedule Management: Manage the owner's personal and professional calendars, scheduling work appointments, tracking visits, family agendas, and setting up critical updates.</li><li>Inbox & Communication Triage: Act as the primary gatekeeper for the owner’s email, sorting priorities, addressing urgent client communications, and keeping communication channels running efficiently.</li><li>Operational & Team Liaison: Assist in routing and assigning tasks to internal technical and creative teammates, ensuring projects keep moving even when the owner is focused elsewhere.</li><li>Financial & Trust-Based Tasks: Safely manage company and personal credit card transactions, track minor accounting details, and execute sensitive business or personal purchases with absolute integrity.</li><li>Client & Public Relations Support: Confidently interface directly with US-based clients over email and phone, handling updates and inquiries with exceptional clarity and professionalism.</li><li>Personal & Family Assistance: Maintain a warm, empathetic, and attentive awareness of the owner’s family schedule and unique requirements, treating personal matters with the same care and seriousness as business operations.</li></ul>Who are we looking for?<ul><li>4 to 5+ years of experience in a dedicated Executive/Personal Assistant or high-level Operations Support role, specifically supporting US-based CEOs or Founders</li><li>Foundational experience or clear familiarity with the digital marketing, web development, or technical agency workspace to ensure a fast onboarding ramp.</li><li>Excellent written and spoken English skills.</li><li>Proven experience in basic bookkeeping and managing financial transactions for both business and personal expenses.</li><li>Strong experience working with spreadsheets (Google Sheets / Microsoft Excel) and familiarity with project management platforms (such as Asana, Trello, or Jira).</li><li>Empathetic, trustworthy, and organized, with a natural ability to anticipate an executive's needs and proactively close administrative gaps.</li><li>Highly reliable, consistent, and accountable. </li></ul>Position: Personal AssistantRemote Status: Fully RemoteWorking Hours: 9 am - 5 pm MTHolidays: US Federal HolidaysSalary: USD 1200 - USD 1700 per monthInternal Job ID: 1333

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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