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Portfolio Chief of Staff

June 2, 2026

Join Hire Hangar and work with fast-growing global companies while building a long-term, remote career.Job Title Portfolio Chief of Staff Location RemoteTime Zone US Eastern (ET) preferred; must overlap core ET working hoursRole Overview This role is the portfolio’s accountability engine. You build and maintain scorecards, enforce follow-ups, and make progress (and problems) visible across three businesses. You ensure operators hit commitments without the CEO needing to micromanage.Key Responsibilities<ul style="min-height:1.5em"><li>Build and maintain KPI dashboards and operating scorecards across all businesses (weekly “source of truth”)</li><li>Monitor lead flow, sales KPIs (speed-to-lead, close rate, pipeline), and project milestones; flag risks early</li><li>Run weekly accountability cadence with operators/partners: commitments, blockers, overdue items, next actions</li><li>Drive process consistency: scripts, CRM process, database nurturing, and follow-up standards (with VAs/teams)</li><li>Document repeatable SOPs and playbooks to support scaling (especially for expansion into new cities)</li><li>Translate CEO priorities into project roadmaps and milestone tracking for real estate initiatives</li><li>Coordinate cross-team execution and ensure standards align with brand promise</li></ul>Required Qualifications<ul style="min-height:1.5em"><li>5+ years in Operations, Business Operations, or Chief of Staff-style roles with strong KPI ownership</li><li>Demonstrated experience building dashboards and enforcing performance cadence (weekly reporting + follow-through)</li><li>Strong process documentation skills (SOPs, playbooks, workflow diagrams) and operational discipline</li><li>Project management mastery (ClickUp/Asana) with proven ability to drive multi-stakeholder execution</li><li>Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.</li></ul>Preferred Qualifications<ul style="min-height:1.5em"><li>Experience in home services, lead-gen businesses, or sales ops environments</li><li>Familiarity with real estate development milestone tracking or investor reporting</li><li>Automation experience (Zapier/Make) and AI-powered SOP/report creation</li></ul>Tools & Technology ClickUp/Asana, Airtable/Google Sheets, CRM (HubSpot/GoHighLevel/Salesforce or similar), Slack/Zoom, Google Workspace, Zapier/Make, AI tools for reporting/SOPs/task creation<h3>Please NOTE</h3>It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.We connect top talent with vetted employers, competitive pay, and real growth opportunities.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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