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Procurement Operations Specialist

May 29, 2026

<div><div><div><div><h3>It's fun to work in a company where people truly BELIEVE in what they're doing!</h3>We're committed to bringing passion and customer focus to the business.</div></div></div></div>Position SummaryWe are seeking a Procurement Operations Specialist to join our Indirect Procurement team as an individual contributor with a focus on managing vendor records and purchasing individual hardware and software. Additional responsibilities may arise as described below.This role is responsible for ensuring the accuracy and integrity of our vendor data in NetSuite and for managing individual hardware and software purchases using a purchasing card (“P-Card”) and / or purchase orders (“PO”). This person will be entrusted with stakeholder management and will be held accountable for achieving clear, agreed-upon goals.Key Responsibilities:<ul><li>Vendor Management:<ul><li>Serve as the primary owner for creating & maintaining vendor records in NetSuite or a comparable system<ul><li>Manage all aspects of vendor master data, such as verification of contact details, banking information, and tax identification numbers</li><li>Collaborate with internal business partners and conduct external outreach to vendors to ensure all information is accurate</li><li>Oversee vendor onboarding and offboarding</li></ul></li><li>Identify rationalization opportunities based on (in)activity, (sub)optimized spend categorization, etc.</li></ul></li></ul><ul><li>Purchasing:<ul><li>Manage the full lifecycle of individually licensed hardware and software purchases, from request to fulfillment and confirmation of whether to renew as applicable</li><li>Reconciliation of P-Card transactions</li><li>Process and manage POs in NetSuite or a comparable system, ensuring all purchases align with current policies and processes</li><li>Periodic support for other Indirect Spend, such as stakeholder engagement, documentation gathering, RFX administration, and analyzing & negotiating opportunity costs</li></ul></li></ul><ul><li>Accountability, Collaboration, and Reporting:<ul><li>Take ownership of performance goals and deliver on key metrics related to data accuracy, purchasing efficiency, and operational compliance</li><li>Identify and implement opportunities for process improvements</li><li>Partner effectively with internal and external stakeholders such as Finance, IT, Legal, vendors, etc. to manage shared workflows and generally represent our team professionally</li><li>Reporting & subsequent presenting whether planned or ad hoc, primarily for above scope</li></ul></li></ul>Qualifications:<ul><li>Education: A bachelor’s degree in a business-related field from an accredited university is desired</li><li>Experience, Characteristics, and Skills:<ul><li>High degree of accountability and a proactive, self-starting attitude</li><li>Exceptional attention to detail and a strong mindset for organization</li><li>Excellent verbal and written communication skills in the English language</li><li>Independent ability to build and manage relationships with stakeholders</li><li>Strong analytical and problem-solving skills, with a track record of driving process improvements</li><li>Minimum of five (5) years of professional experience, with at least two (2) years of experience in procurement, purchasing, or sourcing</li><li>Proven success in an operations capacity, with a strong appreciation for dynamic business processes and a focus on outcomes over output</li><li>Demonstrable expertise using NetSuite or a comparably mature ERP system – e.g. SAP, Oracle, etc. for vendor management and purchasing</li><li>Demonstrable expertise with data configuration and analysis, and advanced Microsoft Excel skills – e.g. leveraging formulas, pivot tables, etc.</li><li>Proficiency with Microsoft Office Suite in addition to like mentions above – e.g. use Excel to review and analyze data, PowerPoint to create slide decks, etc.</li></ul></li></ul>Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #LI-Remote #L1-CME1If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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