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Program Coordinator

June 17, 2026

If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you! At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn. Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer. Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need. To learn more about our company, please visit our website; https://www.trulieve.com <div style="border-bottom:solid windowtext 1.0pt;padding:0.0cm 0.0cm 1.0pt 0.0cm"> </div> Requisition ID: 19949 Remote Work Available: Yes Title: Program Coordinator Report to: Senior Manager, IT PMO, IT Stratagy &Shared Services Location: Remote Role Overview The Program Coordinator serves as a strategic partner to Senior Manager, IT PMO and a central coordinator for the Office of the CTO (OCTO). This role drives governance, operational rigor, and cross-functional coordination across large-scale transformation programs and core technology operations. This position ensures visibility, consistency, and execution discipline across project managers, tools, processes, and operational activities—enabling leadership to effectively manage priorities, risks, and outcomes. Key Responsibilities: Program Governance & Execution <ul type="disc"> <li>Support governance frameworks (SteerCo, workstream cadences, status reporting, decision forums)</li> <li>Coordinate across project managers to align ways of workings, timelines, and resources</li> <li>Monitor and report on program-level RAID (risks, actions, issues, dependencies)</li> <li>Prepare executive-ready status reports, dashboards, and leadership materials</li> <li>Ensure follow-through on action items, decisions, and escalations </li> </ul> PMO and Program Management Standards, Tools & Process Discipline <ul type="disc"> <li>Drive consistency in project management practices across programs and teams</li> <li>Assist in improving and maintaining project management templates (status reports, dashboards, RAID logs, project plans, cutover plans, steerco decks, roadmap views)</li> <li>Champion adoption and effective use of tools</li> <li>Establish and reinforce operating rhythms and governance routines</li> <li>Identify and implement process improvements to enhance efficiency and scalability </li> </ul> Support to Program Leadership <ul type="disc"> <li>Act as a trusted partner to the Program Leader, anticipating needs and priorities</li> <li>Synthesize complex information into concise, executive-ready insights</li> <li>Coordinate leadership cadences, meeting prep, and follow-ups</li> <li>Support strategic initiatives, special projects, and ad hoc requests</li> <li>Ensure continuity, organization, and momentum across high-priority efforts </li> </ul> Technology Operations & Cross-Functional Coordination <ul type="disc"> <li>Act as a central coordination point across Technology, Finance, Procurement/VMO, and program teams</li> <li>Support resource planning (capacity tracking, onboarding/offboarding, contractor coordination)</li> <li>Partner with IT Finance on budget tracking, spend visibility, forecasting, and invoice management</li> <li>Coordinate vendor/contract workflows (SOWs, renewals, approvals, documentation)</li> <li>Track key deliverables, dependencies, and deadlines across initiatives </li> </ul> Communication & Executive Enablement <ul type="disc"> <li>Develop technology communications (leadership updates, newsletters, organizational messaging, presentation decks)</li> <li>Support planning and execution of leadership meetings, town halls, and operational forums </li> </ul> Qualifications <ul type="disc"> <li>3–6+ years in program coordination, PMO, or technology operations roles</li> <li>Experience supporting large-scale transformation programs preferred</li> <li>Strong organizational skills with exceptional attention to detail</li> <li>Proven ability to coordinate cross-functional work and drive follow-through</li> <li>Advanced proficiency in Microsoft 365 (Excel, PowerPoint, Teams, SharePoint)</li> <li>Experience with budgeting, vendor coordination, or resource planning is a plus</li> <li>Strong communication skills with ability to create executive-ready materials</li> </ul>Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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