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Senior Grants Specialist (Remote) - Infectious Diseases

May 28, 2026

<h1>Scheduled Hours</h1>40<h1>Position Summary</h1>Responsible for more complex grants and/or broader scope and may lead/supervise one or more grant assistant/specialists. May also oversee Center grants.<h1>Job Description</h1><div><div><div><div><div><div><div>Primary Duties & Responsibilities: </div></div></div></div></div></div></div>Proposal / Grant Management <ul><li>Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, DOD, DOE applications with minimal guidance. Work with faculty in proposal preparation and submission. </li><li>Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed. </li><li>Serves as a liaison between the Chair, Faculty, and Department Administrators.</li><li>Stays current on federal and university developments regarding research administration and complex regulations. </li><li>May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other Departments. Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.</li><li>Prepares and reviews all agency forms for submission.</li><li>Enters grant budgeting documents online, as needed.</li><li>Obtains PI and institutional signatures for proposal submissions.</li><li>Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.</li><li>Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system. </li></ul>Award Management <ul><li>Manages reviews of more complex notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort. </li><li>Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).</li><li>Oversees and coordinates the proper transfer of PI grants and contracts into WashU. </li></ul>Research Compliance <ul><li>Coordinates the necessary support with internal and external requests for complex grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support). </li></ul>Research Reporting <ul><li>Assists with analysis of online database of grants submitted, awarded, rejected, etc. metrics and funding trends.</li><li>Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc. </li></ul>Grant Closeout<ul><li>Serves as responsible for closure of complex sponsored projects accounts. </li><li>Submits final progress report and invention statement (if applicable) to the appropriate agency. </li><li>Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports. </li></ul>Post Award <ul><li>Manages and monitors complex sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.</li><li>Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.</li><li>Manages subawards, including, receiving the subaward invoice, reviewing and forwarding to PI for approval.</li><li>Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.</li><li>Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, prior approvals, no cost extensions, equipment purchase, and budget reallocation requests).</li><li>Serves as internal liaison and grant content representative with SPA to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.</li><li>Ensures that human and animal study protocols are associated with the applicable proposal or award.</li><li>Obtains documentation on participation of foreign nationals on research projects.</li><li>Coordinates the necessary support with internal and external requests for grant-related information (i.e. audit inquiries, effort distribution, trainee information, and human/animal protocol approvals,).</li><li>Stays in communication with the leadership on pre- and post-award activities to ensure the highest level of customer service to faculty.</li><li>Tracks and maintains online database of grants submitted, awarded, rejected, etc.</li><li>Prepares monthly financial reports on complex research accounts and distribute/discuss with PIs and senior leadership.</li><li>Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments. Processes budget adjustments on expense categories as needed.</li><li>Obtains signatures and forwards grant/contract financial status reports to PI and senior leadership.</li><li>Works with PIs to provide fund management and make any necessary budgetary changes. </li><li>Oversees and coordinates the proper transfer of PI grants and contracts from Wash U to new institutions or new departments.</li><li>May prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.</li></ul> Assists senior leadership with special projects as requested. Performs other duties as assigned.Working Conditions: Job Location/Working Conditions<ul><li>Normal office environment.</li><li>May travel to attend training sessions / seminars.</li></ul>Physical Effort<ul><li>Typically sitting at desk or table.</li><li>Repetitive wrist, hand or finger movement.</li></ul> Equipment<ul><li>Office equipment.</li></ul>The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.<h1>Required Qualifications</h1>Education:Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications/Professional Licenses:No specific certification/professional license is required for this position. Work Experience:Relevant Experience (3 Years) Skills:Not Applicable Driver's License:A driver's license is not required for this position.<h1>More About This Job</h1><h2>Preferred Qualifications:</h2><ul><li>Knowledge of S2S, Research Management System (RMS and SUBS system.</li><li>Knowledge agency guidelines.</li></ul><h1>Preferred Qualifications</h1>Education:No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses:No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Office, Oral Communications, Supervisory Management, Workday Software, Written Communication<h1>Grade</h1>G12<h1>Salary Range</h1>$58,400.00 - $99,700.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<h1>Questions</h1>For frequently asked questions about the application process, please refer to our <a href="https://hr.wustl.edu/careers/external-applicant-faq/" target="_blank" rel="noopener noreferrer">External Applicant FAQ</a>.<h1>Accommodation</h1>If you are unable to use our online application system and would like an accommodation, please email <a href="mailto:CandidateQuestions@wustl.edu" target="_blank" rel="noopener noreferrer">CandidateQuestions@wustl.edu</a> or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.<h1>Pre-Employment Screening</h1>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h1>Benefits Statement</h1>Personal<ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Take advantage of our free Metro transit U-Pass for eligible employees.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul>Wellness<ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul>Family<ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank" rel="noopener noreferrer">https://hr.wustl.edu/benefits/</a><h1>EEO Statement</h1>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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