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Site Administrator (Klang-Penang)
Company Description
Muhibbah Steel Industries Sdn Bhd (MSI) was established in 1973 as the steel fabrication arm of the Muhibbah Engineering Group. Its reputation for innovative steel works and deliverables have enabled MSI to engage and deliver various projects for the robust Oil and Gas sector.Job Summary The Site Administrator is responsible for providing administrative support to the project/site team and assisting in basic document control functions to ensure smooth site operations and proper document handling.
Key Responsibilities
- Provide administrative and clerical support for daily site operations.
- Assist in handling and maintaining project documentation, including incoming/outgoing correspondence, drawings, and submissions.
- Ensure proper filing, indexing, and record-keeping of project documents for traceability and easy retrieval.
- Support the distribution of drawings and controlled documents to site personnel and relevant stakeholders.
- Assist in maintaining document registers and tracking logs in line with project requirements.
- Support QA/QC team in documentation matters, including preparation and compilation of project records.
- Assist in the compilation and organization of final project documentation for handover to client.
- Coordinate site meetings, including scheduling and preparation of basic documentation (e.g. minutes, attendance).
- Manage site office administration, including control of stationery, pantry supplies, and coordination of cleaning services.
- Arrange and dispatch documents to clients, HQ, and external parties as instructed by the Project Manager and QA/QC personnel.
- SPM or STPM or Diploma or Degree in any disciplines.
- Computer related skills such as MS WORD / EXCEL / POWER POINT and etc.
- Good communication skills in English both Verbal and Written.
- Good reporting skills.
- Willingness to learn and work in a multicultural environment.
- A minimum of 3 years of Experience in Document / Record Management.
- Willing to be based at Klang Selangor and subsequently to Penang project site.
